The Eligibility, Recruitment, Selection, Enrollment, and Attendance Assistant works withthe PFCE ERSEA Coordinator to plan and implement a recruitment plan for the assignedservice areas. Determines and verifies the eligibility for the State and Federally fundedprograms. Selects families that meet the eligibility requirements for the Head Start andState programs.Working in collaboration with the staff, the ERSEA Assistant ensures await list and enrollment is maintained throughout the year. The ERSEA Assistantssupports the coordinator with the monitoring to ensure contractual enrollmentrequirements are met.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Coordinates recruitment activities in partnership with PFCE ERESA Coordinator
Produce reports on the quality, outcomes, and effectiveness of the recruitment activities.
Participates in recruitment activities and events.
Supports the PFCE ERSEA Coordinator to ensure wait lists are always maintained.
Selects children to fill vacancies within the program’s stipulated timelines.
Supports the monitoring of child and family data pertinent to federal and state eligibility and enters data base system.
Utilizes and organizes data to formulate reports and analyze outcomes.
Conducts intake and pre-application and eligibility interviews for the State General Child Care Program and the Head Start program.
Reviews and approves eligibility files to ensure that all pertinent family eligibility information included is in accordance with State and Federal regulations.
Supports the training of staff related to State and Federal eligibility regulations and program policies.
Maintains current knowledge of State and Federal regulations.
Responsible for maintaining family and child eligibility files in order, in compliance and audit ready always.
Disburses the program information gathered during eligibility to the appropriate staff.
Support with ensuring accurate and timely eligibility and enrollment of families for both the State and Federal program.
Works closely with FSAs, content area staff,partners, and delegate agency for monitoring eligibility and enrollment.
Oversees attendance; works closely with PFCE ERSEA Coordinator and FSAs for monitoring and recording of attendance.
Works closely with the assigned Family Services staff and ensures all family changes and updated Notice of Action are issued as family changes occur.
Prepares and submits weekly and monthly required reports, including attendance.
JOBREQUIREMENTS:
MinimumQualifications
Minimum Associates of Art Degree (AA) Preferred or High School Diploma/GED required.
Minimum two (2) years of office clerical experience, typing/data entry and two years of paid experience.
Bilingual (English/Spanish) preferred.
Knowledge
Ability to work with families in a compassionate, supportive manner.
Excellent communication skills (verbal,written).
Must be a strategic thinker and have the ability to problem solve.
Advanced Computer skills and knowledge of word processing, and spread sheet (i.e., Word, Excel).
Experience handling sensitive and confidential matters.
Excellent customer service and problem resolution skills.
MAOF Sponsored Benefits:
MAOF offers a comprehensive package of benefits and perks for both part- and full-time employees, including:
Personal Time Off(PTO) - Vacation/personal days or sick time).
Paid Sick Time – 48hours
Paid Holidays per Calendar Year - 12 paid holidays.
Bereavement Leave – 5paid days.
Jury Duty – 5 paid days.
Medical, dental, and vision insurance Paid 100% by MAOF.
403(b) Retirement Plan- 5% employer match – 100% vested.
Basic Life and Accidental Insurance.
Pet Insurance.
Supplemental life insurance.
Professional development opportunities.
Employee Assistance(EAP) – For team members and dependents; counseling, legal assistance,financial planning, identity theft, etc.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Please view Equal Employment Opportunity Posters provided by OFCCP here.
ERSEA CCTR Office Assistant II
Application Procedure
To apply directly online, follow the link below. You can also download the application, fill it out and email it to jobs@maof.org Contact information below if you would like more information regarding this position. Phone Number: (323) 890-9600 Fax Number: (323) 890-9632 Email: jobs@maof.org
In order for your application to be accepted, the following documents are REQUIRED:
College Transcripts are REQUIRED when applying for the MAOF Head Start, Child Care and Pre-School programs,
Degree along with college transcripts REQUIRED for any positions that require a BA or higher degree,
When applying for positions of Associate Teacher, Teacher, Head Teacher or Site Supervisor a copy of the Permit from the California Commission of Teacher Credentialing is REQUIRED,
When applying for positions that do not require transcripts or degrees a High School diploma or equivalency REQUIRED,
Updated resume REQUIRED for all positions,
2 letters of PROFESSIONAL recommendation REQUIRED for all positions.
Minimum qualifications must-be-met by the close of filing date.
MAOF offers the following benefits: Medical, Dental, Vision, Life & Accidental Insurance, Employer Contribution and Employer Match 403(b) Retirement Plan with 100% vesting, Employee Assistance and Wellness Programs (EAP), Paid Holidays, Paid Time Off, 501(c)(3) Designation Public Service Loan Forgiveness, other supplemental benefits such as AFLAC, Credit Union Membership and Discount tickets to Southern CA theme parks and attractions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.
Employment Application
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