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Procurement Agent

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Los Angeles County
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Finance and Accounting Department
$30.93 - $38.45
Full Time
1 Position
Open until filled

Job Summary

The Procurement Agent is responsible for administering and enforcing the organization's procurement processes and inventory control systems to ensure the efficient, transparent, and compliant acquisition, storage, and distribution of goods and services. The position ensures that all procurement activities are conducted in accordance with MAOF procurement policies and procedures, as well as applicable federal, state, and local regulations and funding source requirements.

The Procurement Agent works closely with Program Directors, Coordinators, and staffat all levels, as well as external vendors, to support procurement operations and ensure that purchasing activities are properly documented, competitively sourced when required, and aligned with the organization’s fiscal accountability standards. This is an in-person position only.

ESSENTIAL FUNCTIONS:

  • Administer and enforce MAOF procurement policies and procedures in accordance with federal, state, and local regulations, funding source requirements, and the MAOF Procurement Policies and Procedures Manual. Ensure all procurement activities adhere to established procurement thresholds, competitive solicitation requirements, and internal control standards.
  • Administerand monitor the purchasing requisition process through the Microix procurementsystem. Review requisitions for completeness, accuracy, and compliance prior toapproval. Provide guidance and training to staff to ensure proper use of thesystem and adherence to procurement procedures.
  • Coordinate and support competitive procurement processes, including quotes, Requests for Quotations (RFQs), Requests for Proposals (RFPs), and sealed bids. Assist with the preparation of solicitation documentation, bid tabulations, and procurement evaluations. Ensure procurement activities are conducted in a fair, transparent, and competitive manner consistent with procurement regulations and agency policy.
  • Maintain professional relationships with vendors and contractors to support effective procurement operations. Address and resolve procurement-related discrepancies including billing variances, delivery issues, contract compliance concerns, service delivery issues, and other vendor-related matters.
  • Perform price and cost analysis to evaluate procurement proposals and support procurement decision-making. Assist with negotiating pricing, terms, and conditions when appropriate to ensure procurement outcomes are reasonable and consistent with agency standards.
  • Assist in the administration and monitoring of existing contracts. Track contract expiration dates and coordinate with program staff to initiate re-solicitation or procurement processes prior to expiration to ensure continuity of services and compliance with procurement regulations.
  • Review procurement processes and procedures to identify opportunities for improved efficiency, transparency, and compliance. Recommend and assist with the implementation of improvements to procurement policies and operational practices.
  • Review procurement documentation to ensure purchase orders align with approved pricing, contract terms, and procurement approvals. Coordinate with Accounts Payable and program staff to resolve discrepancies and verify proper funding codes, job codes, and program allocations.
  • Review and approve purchase requisitions in a timely manner to ensure procurement decisions reflect best value for the organization while maintaining compliance with agency policies and funding requirements.
  • Assist with maintaining vendor pricing structures and catalog updates within procurementsystems to ensure accurate pricing and procurement information.
  • Support procurement operations utilizing Microix, Planet Bids, or similar procurementand e-sourcing platforms. Maintain procurement records, solicitation documentation, vendor communications, and procurement files in accordance with agency documentation standards.
  • Attend meetings, conferences, or training sessions as necessary to remain informed of procurement regulations, policy changes, and industry best practices.
  • Oversee inventory storage areas and evaluate stock rotation practices to minimize waste and ensure proper utilization of materials. Ensure inventory areas are organized and maintained in accordance with safety and operational standards.
  • Support the operation and functionality of the automated inventory control system(Microix).
  • Coordinate with Facilities and program departments to ensure accurate tracking and reporting of agency assets, supplies, and equipment.
  • Maintain accurate inventory records within the Microix system. Conduct periodic inventory reviews and audits to verify inventory accuracy and compliance with organizational requirements.
  • Assist in the development and implementation of procedures designed to reduce inventory loss, damage, or mismanagement. Strengthen inventory accountability through improved system tracking and reporting practices.
  • Prepare inventory reports on a scheduled basis and analyze inventory usage, trends, and aging supplies. Provide recommendations to management to improve inventory utilization and operational efficiency.
  • As assigned,provide training and guidance to staff on inventory procedures including stocking, asset tagging, receiving procedures, and inventory tracking requirements.
  • Serve as aliaison between the Procurement Department and program departments to ensureprocurement activities support operational needs while maintaining compliancewith agency procurement standards.
  • Work collaboratively with staff, management, and vendors to resolve procurement-related concerns including shipment discrepancies, procurement documentation issues, and purchasing concerns.
  • AS assigned, provide guidance and support to staff involved in procurement and inventory processes to ensure proper understanding of procurement policies, procedures, and system requirements.
  • Perform other duties as assigned in support of departmental operations and organizational objectives.

EXPERIENCEAND QUALIFICATIONS:

  • Bachelor’s degree in business administration, Finance, Public Administration, or a related field preferred; or an equivalent combination of education and relevant professional experience.
  • Minimum of three (3) years of experience in procurement, purchasing administration, or inventory management required. Experience within government-funded or nonprofit organizations preferred.
  • Knowledge of government procurement methodologies, competitive solicitation processes, procurement regulations, and best practices.
  • Experience with automated procurement or inventory management systems such as Microix, PlanetBids, or similar platforms, preferred.
  • Bilingual English/Spanish preferred.
  • Proficiency in Microsoft Office applications including Word, Excel, and Outlook.
  • Strong analytical, organizational, and problem-solving skills with the ability to identify and resolve procurement andinventory-related issues efficiently.
  • Familiarity with procurement processes, supplier management, price analysis, and contract administration.
  • Adhere to MAOF conflict-of-interest policies and maintain ethical procurement practices in all vendor interactions and purchasing decisions.
  • Ability to maintain confidentiality of procurement records, vendor pricing information, and organizational financial data. May be required to move, transport, or organize supplies and equipment as part of inventory oversight.
  • May be required to support agency operations during emergencies or organizational operational needs as assigned.
  • Excellent verbal and written communication skills with the ability to interact effectively with staff, vendors, and external stake holders.
  • Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
  • Strong organizational and time-management skills with the ability to manage multiple projects simultaneously and adapt to changing operational needs.
  • Ability to work independently with minimal supervision while also collaborating effectively as part of a team.
  • Demonstrated professionalism and ability to represent MAOF in a professional and respectful manner.
  • Proactive in identifying opportunities for operational improvements and implementing solutions.
  • Commitment to excellence and attention to detail in the performance of assigned duties.
  • Ability to maintain cooperative and diplomatic working relationships with co-workers, supervisors, vendors, and the public.
  • Valid California Driver’s License with access to a motor vehicle, proof of automobile liability insurance, and a good driving record. Must be able to operate a MAOF company vehicle when required.
  • Ability to travel as required to MAOF program sites, meetings, and professional conferences, including travel by automobile and commercial airline when necessary
  • Ability to work the regular Monday through Friday scheduleas assigned by the supervisor, with the flexibility to work evenings, weekends, and special assignments as operational needs require.

MAOF Sponsored Benefits:

At MAOF, we are committed to supporting the overall well-being of our employees. We are proud to offer a comprehensive package of benefits and perks for full-time employees, with select benefits also available to part-time employees.

  • Personal Time Off(PTO) - Vacation/personal days or sick time).
  • Paid Sick Time – 48hours
  • Paid Holidays per Calendar Year - 12 paid holidays.
  • Bereavement Leave – 5paid days.
  • Jury Duty – 5 paid days.
  • Medical, dental, and vision insurance Paid 100% by MAOF.
  • 403(b) Retirement Plan- 5% employer match – 100% vested.
  • Basic Life and Accidental Insurance.
  • Pet Insurance.
  • Supplemental life insurance.
  • Professional development opportunities.
  • Employee Assistance(EAP) – For team members and dependents; counseling, legal assistance, financial planning, identity theft, etc.
  • Supplemental Cancer, Disability, and Accident plans.
  • Employee referral bonus (referring employee earns $500 for each new hire who completes 90 days.
  • Discounts for AT&T wireless, movie tickets, amusement parks, and much more.
  • Public Service Loan Forgiveness.
  • Credit Union Membership

‍Contact information below if you would like more information regarding this  position. Phone Number: (855) 755-6263Fax Number: (323) 890-9632Website:www.maof.orgEmail: Jobs@maof.org‍

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.

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Procurement Agent

Application Procedure

To apply directly online, follow the link below.
You can also download the application, fill it out and email it to jobs@maof.org
Contact information below if you would like more information regarding this position.
Phone Number: (323) 890-9600
Fax Number: (323) 890-9632
Email: jobs@maof.org
Apply Now Online
Download Application

In order for your application to be accepted, the following documents are REQUIRED:

  • College Transcripts are REQUIRED when applying for the MAOF Head Start, Child Care and Pre-School programs,
  • Degree along with college transcripts REQUIRED for any positions that require a BA or higher degree,
  • When applying for positions of Associate Teacher, Teacher, Head Teacher or Site Supervisor a copy of the Permit from the California Commission of Teacher Credentialing is REQUIRED,
  • When applying for positions that do not require transcripts or degrees a High School diploma or equivalency  REQUIRED,
  • Updated resume REQUIRED for all positions,
  • 2 letters of PROFESSIONAL recommendation REQUIRED for all positions.

Minimum qualifications must-be-met by the close of filing date.

MAOF offers the following benefits: Medical, Dental, Vision, Life & Accidental Insurance, Employer Contribution and Employer Match 403(b) Retirement Plan with 100% vesting, Employee Assistance and Wellness Programs (EAP), Paid Holidays, Paid Time Off, 501(c)(3) Designation Public Service Loan Forgiveness, other supplemental benefits such as AFLAC, Credit Union Membership and Discount tickets to Southern CA theme parks and attractions. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.

Employment Application

Applicant Information

Education & Permits

Previous Employment

References

Please list three professional references.

Disclaimer and Signature

I certify that my answers are true and complete to the best of my knowledge.
If this application leads to employment, I understand that false or misleading information in my application or interview may result in my release.

Applicant's Statement

Please read and initial each paragraph and sign application upon completion

I hereby authorize Mexican American Opportunity Foundation to thoroughly investigate my suitability for employment and, further, authorize my current and former employers to disclose to the company any and all letters, reports and other information pertaining to my employment with them, without giving me prior notice of such disclosure. In addition, hereby release Mexican American Opportunity Foundation, my current and former employers, and all other persons, corporations, partnerships and associations from any and all claims, demands or liabilities arising out of or in any way related to such investigation or disclosure.

I understand that if offered employment, the offer may be contingent on my passing a pre-employment alcohol and drug screen and a pre-employment physical. By signing this application, voluntarily agree to submit to a pre-employment alcohol/drug screen and pre-employment physical upon request. I understand that failure to pass the alcohol/drug screen and or physical will result in withdrawal of the employment offer. I also understand that refusal to submit to an alcohol/drug screen will be considered a voluntary resignation of employment.

I understand that nothing contained in the application or conveyed to me during any interview, which may be granted, is intended to create an employment contract, implied or explicit, between me and the Mexican American Opportunity Foundation. In addition, I understand and agree that if am employed, my employment relationship with Mexican American Opportunity Foundation is strictly voluntary and at our mutual will. understand that if employed, my employment is for no definite period and may be terminated at any time, with or without prior notice, with or without cause or reason, at the option of either myself or Mexican American Opportunity Foundation, and that no promises or representations contrary to the forgoing are binding on Mexican American Opportunity Foundation unless made in writing and signed jointly by the President/CEO.

I understand and agree that any future changes in my title, duties, compensation, working conditions, and/or Mexican American Opportunity Foundation benefits, policies and procedures will not alter our at-will agreement.

I understand that if offered employment, I will, as a condition of employment, be required to submit proof of my identity and legal right to work in the United States on my first day of employment.

If the position applied for requires driving in the course of work, understand that will be required to posses a current valid California Driver's License and understand that I will be required to provide a copy of my official driving record and proof of insurance. also understand that any offer of employment is contingent on my ability to be covered by Mexican American Opportunity Foundation auto insurance, if required for my position.

I hereby certify that have not knowingly withheld any information that might adversely affect my chances for employment and that the answers given by me are true and correct to the best of my knowledge. I further certify that I, the undersigned applicant, have personally completed this application. understand that any omission or misstatement on this application or on any documents used to secure employment shall be grounds for rejection or this application or for immediate discharge if I am employed, regardless of the time elapsed before discovery.

My signature below certifies that I have read and understand this complete page, and agree to the terms and conditions outlined in this document.

Voluntary EEO Identification

Various Agencies of the United States Government require employers to maintain information on applicants pertaining to factors such as race, sex and type of position for which and individual applies. The information requested on this sheet is for compliance with certain records keeping requirements. MAOF believes all persons are entitled to equal employment opportunities, and does not discriminate against employees or applicants for employment because of race, color, religion, sex, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, marital status, pregnancy, sexual orientation, or any other basis prohibited by statue.

Regulations issued by the U.S. Department of Labor with respect of disabled individuals, disabled veterans, and Vietnam Era veterans require that federal contractors provide an opportunity for self-identification to candidates seeking employment. Such self-identification is submitted on a voluntary basis, on a confidential basis, for use only in accordance with regulations, and without subjecting the individual to adverse treatment.

White (Non-Hispanic origin): Persons having origins any of the original peoples of Europe, North Africa or the Middle East.

Black (Non-Hispanic): Person having origins in any of the Black racial groups or Africa.

Asian or Pacific Islander: All persons having origins in any of the original peoples of the Far East, Southeast Asia, the Pacific Islands, or the Indians subcontinent including, for example, China, Japan, Korea, the Philippines, Samoa, India, and Pakistan.

Hispanic: All persons of Mexico, Puerto Rican, Cuban, Central or South America or other Spanish culture or origin regardless of race.

American Indian or Alaska Native: Persons having origins in any of the original peoples of North America and who maintain cultural identification through tribal affiliation or community recognition.

Disabled Individual: Federal regulations define a disabled person as one who (1) has a physical or mental impairment which substantially limits one or more of such person's major life activities, (2) has a history of such impairment, or (3) is regarded as having such impairment.

Vietnam Era Veteran: Federal regulations define a veteran of the Vietnam Era as one who (1) served on active duty for a period of more than 180 days, any part of which occurred between August 5, 1964, and May 7 1975, and was discharged or released with other than a dishonorable discharge or (2) was discharged or released from active duty for a service connected disability if any part of such active duty was performed between August 5, 1964, and May 17, 1975.

Special Disability Veteran: Federal Regulations define a special disabled veteran as one who (1) is entitle to compensation under administered by the Veterans' Administration for a disability rated 30% or more, or (2) was discharged or released from active duty because of a service-connected disability.

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