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Procurement Director

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Los Angeles County
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MAOF Finance and Accounting Department
$120,000.00 - $151,853.00
Full Time, Exempt
1 Position
Open until filled

GENERAL SUMMARY

The Procurement Director is responsible for leading the agency’s procurement and inventory management operations in support of MAOF’s programmatic and administrative functions. This position ensures procurement activities are performed incompliance with applicable Federal, State, and local regulations, as well as MAOF’s Procurement Policies and Procedures. The Director will design and implement a comprehensive, automated inventory control system and establish the best agency-wide practices in sourcing, bidding, contract administration, and vendor management. The position plays a critical role in maintaining vendor relationships, managing contracts, and supporting efficient, cost-effective purchasing that meets compliance standards and program needs. The role collaborates closely with program leadership to ensure operational efficiency, cost-effectiveness, and regulatory compliance. This is an on-site position and is not eligible for hybrid or remote work. This position of Procurement Director requires regular driving and travel to all MAOF sites, attend conferences, trainings, and other work-related events as needed; travel is not limited to specific locations.

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ESSENTIAL FUNCTIONS

Policy and Compliance

  • Maintain, update, and enforce MAOF’s Procurement Policies and Procedures Manual in coordination with the CFO, ensuring alignment with current federal, state, and funder regulations.
  • Conduct regular procurement training for program and administrative staff.
  • Monitor compliance with procurement regulations and internal policies across all MAOF departments.

Procurement Management

  • Oversee, lead, and coordinate the end-to-end procurement process, including competitive bidding, quoting, vendor selection, contract negotiations, purchase order management, invoice reconciliation, and supplier evaluations in collaboration with program directors and the accounting &finance department.
  • Lead or assist in the development of Request for Proposals(RFPs), Request for Quotes (RFQs), and Request for Information (RFIs) for goods and services.
  • Prepare bid packages, facilitate bid processes, and document vendor selections in accordance with competitive procurement standards.
  • Manage and maintain agency-wide preferred vendor lists and oversee the bid schedule for vendors and contractors.
  • Perform cost/price analyses and negotiate terms to maximize value and minimize risk to the organization
  • Resolve procurement-related issues, including purchase order discrepancies, supplier disputes, invoice variances, and delivery problems.

Inventory Control

  • Design, implement, and oversee a centralized, automated inventory control system to track MAOF’s assets and goods.
  • Maintain complete and accurate inventory documentation, including description, serial number, funding source, acquisition date, cost, location, usage, condition, and disposition details.
  • Ensure periodic inventory audits are conducted, and discrepancies are addressed in a timely manner.

Training and Supervision

  • Provide ongoing training to program managers and directors on procurement processes, contract management, and inventory control procedures.
  • Hire, train, supervise, and evaluate procurement staff to support departmental objectives and agency operations.

Process Improvement and Strategic Planning

  • Conduct ongoing reviews of procurement methodologies and inventory systems to recommend and implement improvements.
  • Foster continuous process improvements through technology, policy updates, and procurement best practices.
  • Partner with Finance and Program leadership to forecast procurement needs and budget planning.
  • Prepare procurement reports and dashboards for senior leadership and the Board as requested.

Vendor and Contract Administration

  • Establish and maintain effective vendor relationships ensuring service levels, quality, and cost savings.
  • Manage contracts requiring formal bidding and ensure competitive sourcing processes are followed.
  • Monitor contract performance, renewals, and compliance.
  • Maintain procurement records and ensure proper documentation for audits and monitoring visits.
  • Serve as the liaison to auditors, funders, and oversight agencies regarding procurement and compliance matters.

EXPERIENCE AND QUALIFICATIONS:

  • Bachelor’s degree in business administration, supply chain management, public administration, finance or related field (master’s degree preferred).
  • Minimum five (5) years of progressively responsible experience in procurement, supply chain management, or contract administration preferably within a nonprofit or public agency environment.
  • Certified Procurement Professional (CPP), Certified Professional in Supply Management (CPSM), or similar designation is a plus.

QUALIFICATIONS:

  • Strong knowledge of Federal Uniform Guidance procurement standards (2 CFR Part 200) and other relevant nonprofit procurement regulations preferred.
  • Experience with federally and state-funded programs, such as Head Start, WIOA, or other HHS/DOE/DOL funding.
  • Must demonstrate a high level of integrity and possess the ability to handle sensitive and confidential information with discretion and professionalism.
  • Strong negotiation, communication, and project management skills.
  • Ability to train and support diverse teams across the organization.
  • Familiarity with ERP systems or procurement platforms and experience with implementing and managing computerized procurement and inventory systems.
  • Proven ability to develop, document, and improve procurement processes.
  • Demonstrated contract negotiation and vendor management skills.
  • Proficient in Microsoft Office applications (Excel, Word, Outlook); experience with accounting and procurement software systems.
  • Exceptional communication, organizational, leadership, and problem-solving skills.
  • Ability to manage multiple priorities under pressure with a high degree of initiative, flexibility, and attention to detail.
  • Ability to maintain cooperative and professional working relationships with co-workers, supervisors, and the public.
  • Strong teamwork and collaboration skills.
  • Commitment to excellence - Performs duties consistently at the highest level possible with attention to detail.
  • Proven ability to lead and mentor staff and foster a culture of compliance and excellence.
  • Ability to represent MAOF professionally and skillfully.

SPECIAL REQUIREMENTS:

This position of Procurement Director requires regular driving and travel to all MAOF sites, attending conferences, trainings, and other work-related events as needed; travel is not limited to specific locations.

  • Must possess a valid California Driver’s License, have access toa reliable motor vehicle, and maintain appropriate automobile liability insurance coverage.
  • Must be willing to travel to program sites and vendors as needed.

MAOF Sponsored Benefits:

MAOF offers a comprehensive package of benefits and perks for both part- and full-time employees, including: 

  • Personal Time Off(PTO) - Vacation/personal days or sick time).
  • Paid Sick Time – 48hours
  • Paid Holidays per Calendar Year - 12 paid holidays.
  • Bereavement Leave – 5paid days.
  • Jury Duty – 5 paid days.
  • Medical, dental, and vision insurance Paid 100% by MAOF.
  • 403(b) Retirement Plan- 5% employer match – 100% vested.
  • Basic Life and Accidental Insurance.
  • Pet Insurance.
  • Supplemental life insurance.
  • Professional development opportunities.
  • Employee Assistance(EAP) – For team members and dependents; counseling, legal assistance, financial planning, identity theft, etc.
  • Supplemental Cancer, Disability, and Accident plans.
  • Employee referral bonus (referring employee earns $500 for each new hire who completes 90 days.
  • Discounts for AT&T wireless, movie tickets, amusement parks, and much more.
  • Public Service Loan Forgiveness.
  • Credit Union Membership

‍Contact information below if you would like more information regarding this  position. Phone Number: (855) 755-6263Fax Number: (323) 890-9632Website:www.maof.orgEmail: Jobs@maof.org‍

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.

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Procurement Director

Application Procedure

To apply directly online, follow the link below.
You can also download the application, fill it out and email it to jobs@maof.org
Contact information below if you would like more information regarding this position.
Phone Number: (323) 890-9600
Fax Number: (323) 890-9632
Email: jobs@maof.org
Apply Now Online
Download Application

In order for your application to be accepted, the following documents are REQUIRED:

  • College Transcripts are REQUIRED when applying for the MAOF Head Start, Child Care and Pre-School programs,
  • Degree along with college transcripts REQUIRED for any positions that require a BA or higher degree,
  • When applying for positions of Associate Teacher, Teacher, Head Teacher or Site Supervisor a copy of the Permit from the California Commission of Teacher Credentialing is REQUIRED,
  • When applying for positions that do not require transcripts or degrees a High School diploma or equivalency  REQUIRED,
  • Updated resume REQUIRED for all positions,
  • 2 letters of PROFESSIONAL recommendation REQUIRED for all positions.

Minimum qualifications must-be-met by the close of filing date.

MAOF offers the following benefits: Medical, Dental, Vision, Life & Accidental Insurance, Employer Contribution and Employer Match 403(b) Retirement Plan with 100% vesting, Employee Assistance and Wellness Programs (EAP), Paid Holidays, Paid Time Off, 501(c)(3) Designation Public Service Loan Forgiveness, other supplemental benefits such as AFLAC, Credit Union Membership and Discount tickets to Southern CA theme parks and attractions. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.

Employment Application

Applicant Information

Education & Permits

Previous Employment

References

Please list three professional references.

Disclaimer and Signature

I certify that my answers are true and complete to the best of my knowledge.
If this application leads to employment, I understand that false or misleading information in my application or interview may result in my release.

Applicant's Statement

Please read and initial each paragraph and sign application upon completion

I hereby authorize Mexican American Opportunity Foundation to thoroughly investigate my suitability for employment and, further, authorize my current and former employers to disclose to the company any and all letters, reports and other information pertaining to my employment with them, without giving me prior notice of such disclosure. In addition, hereby release Mexican American Opportunity Foundation, my current and former employers, and all other persons, corporations, partnerships and associations from any and all claims, demands or liabilities arising out of or in any way related to such investigation or disclosure.

I understand that if offered employment, the offer may be contingent on my passing a pre-employment alcohol and drug screen and a pre-employment physical. By signing this application, voluntarily agree to submit to a pre-employment alcohol/drug screen and pre-employment physical upon request. I understand that failure to pass the alcohol/drug screen and or physical will result in withdrawal of the employment offer. I also understand that refusal to submit to an alcohol/drug screen will be considered a voluntary resignation of employment.

I understand that nothing contained in the application or conveyed to me during any interview, which may be granted, is intended to create an employment contract, implied or explicit, between me and the Mexican American Opportunity Foundation. In addition, I understand and agree that if am employed, my employment relationship with Mexican American Opportunity Foundation is strictly voluntary and at our mutual will. understand that if employed, my employment is for no definite period and may be terminated at any time, with or without prior notice, with or without cause or reason, at the option of either myself or Mexican American Opportunity Foundation, and that no promises or representations contrary to the forgoing are binding on Mexican American Opportunity Foundation unless made in writing and signed jointly by the President/CEO.

I understand and agree that any future changes in my title, duties, compensation, working conditions, and/or Mexican American Opportunity Foundation benefits, policies and procedures will not alter our at-will agreement.

I understand that if offered employment, I will, as a condition of employment, be required to submit proof of my identity and legal right to work in the United States on my first day of employment.

If the position applied for requires driving in the course of work, understand that will be required to posses a current valid California Driver's License and understand that I will be required to provide a copy of my official driving record and proof of insurance. also understand that any offer of employment is contingent on my ability to be covered by Mexican American Opportunity Foundation auto insurance, if required for my position.

I hereby certify that have not knowingly withheld any information that might adversely affect my chances for employment and that the answers given by me are true and correct to the best of my knowledge. I further certify that I, the undersigned applicant, have personally completed this application. understand that any omission or misstatement on this application or on any documents used to secure employment shall be grounds for rejection or this application or for immediate discharge if I am employed, regardless of the time elapsed before discovery.

My signature below certifies that I have read and understand this complete page, and agree to the terms and conditions outlined in this document.

Voluntary EEO Identification

Various Agencies of the United States Government require employers to maintain information on applicants pertaining to factors such as race, sex and type of position for which and individual applies. The information requested on this sheet is for compliance with certain records keeping requirements. MAOF believes all persons are entitled to equal employment opportunities, and does not discriminate against employees or applicants for employment because of race, color, religion, sex, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, marital status, pregnancy, sexual orientation, or any other basis prohibited by statue.

Regulations issued by the U.S. Department of Labor with respect of disabled individuals, disabled veterans, and Vietnam Era veterans require that federal contractors provide an opportunity for self-identification to candidates seeking employment. Such self-identification is submitted on a voluntary basis, on a confidential basis, for use only in accordance with regulations, and without subjecting the individual to adverse treatment.

White (Non-Hispanic origin): Persons having origins any of the original peoples of Europe, North Africa or the Middle East.

Black (Non-Hispanic): Person having origins in any of the Black racial groups or Africa.

Asian or Pacific Islander: All persons having origins in any of the original peoples of the Far East, Southeast Asia, the Pacific Islands, or the Indians subcontinent including, for example, China, Japan, Korea, the Philippines, Samoa, India, and Pakistan.

Hispanic: All persons of Mexico, Puerto Rican, Cuban, Central or South America or other Spanish culture or origin regardless of race.

American Indian or Alaska Native: Persons having origins in any of the original peoples of North America and who maintain cultural identification through tribal affiliation or community recognition.

Disabled Individual: Federal regulations define a disabled person as one who (1) has a physical or mental impairment which substantially limits one or more of such person's major life activities, (2) has a history of such impairment, or (3) is regarded as having such impairment.

Vietnam Era Veteran: Federal regulations define a veteran of the Vietnam Era as one who (1) served on active duty for a period of more than 180 days, any part of which occurred between August 5, 1964, and May 7 1975, and was discharged or released with other than a dishonorable discharge or (2) was discharged or released from active duty for a service connected disability if any part of such active duty was performed between August 5, 1964, and May 17, 1975.

Special Disability Veteran: Federal Regulations define a special disabled veteran as one who (1) is entitle to compensation under administered by the Veterans' Administration for a disability rated 30% or more, or (2) was discharged or released from active duty because of a service-connected disability.

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